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Cosmetics regulation basics

Responsible Person, PIF and CPNP

Responsible Person

The legal entity in the EU that takes responsibility for the product’s compliance. It can be the manufacturer or importer, or a company you appoint. Its name and address appear on the label.

Product Information File (PIF)

The folder of evidence for each product: the CPSR, description and manufacturing information, proof of claimed effects, and test reports such as stability, microbiological and challenge results. It must be kept for 10 years after the last batch is placed on the market.

CPNP

The Cosmetic Products Notification Portal. The Responsible Person notifies each product there before it goes on sale; the safety report must be completed first.

Still need help?

Edit a previous CPSR Safety Report or start a new one?

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Your CPSR Safety Report and everything you filled in are now in your cart. Go to checkout to complete the order, or carry on adding tests โ€” your answers stay with this item.

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Order CPSR Report
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Company
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Product
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Packaging
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Formula
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Tests
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Artwork
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Review

Complete the product form. Our safety assessors will confirm your order shortly.

I. Person / company ordering the safety assessment
II. Product information
III. Use conditions and packaging
IV. Product formula
#INCI nameCAS numberNano% in product
May contain
Total0/ 100%
V. Specifications and tests of the finished product

A challenge test is required for every cosmetic product except microbiologically low-risk ones, which are:

  • Products that do not contain water, or have low water activity
  • Products with a pH below 3 or above 10
  • Products containing more than 20% alcohol
  • Products containing raw materials that create a hostile environment (strong oxidising agents, polar organic solvents, oxidising dyes, aluminium chlorohydrate and related salts, propellant gases and so on)
  • Products filled into containers at more than 65 ยฐC
  • Products packaged in pressurised containers, pump dispensers or single-dose units
When is a challenge test not required?

A challenge test is required for every cosmetic product except microbiologically low-risk ones, which are:

  • Products that do not contain water, or have low water activity
  • Products with a pH below 3 or above 10
  • Products containing more than 20% alcohol
  • Products containing raw materials that create a hostile environment (strong oxidising agents, polar organic solvents, oxidising dyes, aluminium chlorohydrate and related salts, propellant gases and so on)
  • Products filled into containers at more than 65 ยฐC
  • Products packaged in pressurised containers, pump dispensers or single-dose units
VI. Product packaging and artworkOptional — we check the label against the finished CPSR, so the artwork for the outer packaging and the primary container helps. You can also send it to us later.
VII. Review your order
Price—

Edit a previous Safety Data Sheet or start a new one?

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Your Safety Data Sheet and everything you filled in are now in your cart. Go to checkout to complete the order, or carry on adding tests โ€” your answers stay with this item.

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Order Safety Data Sheet
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1
Client
2
Formula
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Languages
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Details
5
Review

Fill in the form below. We'll prepare your REACH-compliant SDS with a fast turnaround.

I. Information about the client
The client
Holder of the SDS
II. Information about the product formula
#INCI nameCAS number% in product
Total0/ 100%

Have a long ingredient list? Start from our spreadsheet.

Download the template, fill it in Excel, Numbers, LibreOffice or Google Sheets, then upload it here โ€” every field lands in the right place. Filling the form by hand works just as well.

Download template (.xlsx) or .csv
III. Regulatory area and language versionsAn SDS must be supplied in the official language of every market where the product is placed. Pick each market you distribute to — we issue one language version per selection.
0 selected
IV. Additional information about the productEverything in this step is optional, but the more you give us the faster we can finalise the SDS.
V. Review your order
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